Short answer: Yes! Accountant-ready PDFs with proper VAT handling, sequential numbering, and EU compliance.
Our EU VAT invoice generator creates professional PDF invoices formatted exactly how accountants expect for bookkeeping and tax submissions.
What Accountants Need from Your Invoices
- PDF Format: Professional invoices, not spreadsheets
- Sequential Numbering: No gaps in invoice numbers
- Complete VAT Information: All required VAT fields
- Proper Calculations: Accurate VAT amounts
- Reverse Charge Notation: Clear for B2B EU transactions
- Company Details: Full registration and VAT info
- Customer Details: Complete billing information
We generate all of this automatically from your CSV file.
Accountant-Approved Features
1. Sequential Invoice Numbering
Invoices numbered consecutively (001, 002, 003...) with no gaps. Required for audit compliance.
2. VAT Breakdown
Clear separation of net amount, VAT amount, and gross total. Accountants can quickly validate calculations.
3. Reverse Charge Clarity
For B2B EU transactions, invoices show 0% VAT with "Reverse charge applies" notation. No confusion about VAT treatment.
4. Complete Information
All required fields for accounting software: dates, amounts, VAT numbers, customer details, product descriptions.
Works with Accounting Software
Our PDF invoices are compatible with:
- Xero: Import-friendly format
- QuickBooks: Proper structure for entry
- Merit Aktiva: Estonia-compliant format
- DATEV: German accounting standard
- Sage: Standard invoice layout
- Excel/Manual Entry: Clear, consistent format
Monthly Submission Workflow
Typical workflow for accountant submission:
- Generate Invoices: Upload monthly CSV, create all invoices
- Download ZIP: All invoices in one organized file
- Send to Accountant: Email ZIP or upload to shared folder
- Accountant Reviews: They process for VAT returns and reports
This is how the founder uses the tool for monthly accountant submissions.
Estonia Accountant Requirements
If working with Estonian accountants (common for e-Residents):
- OU Registration Number: Included on invoices
- Estonian VAT Number: If VAT-registered
- EU Compliance: Proper reverse charge handling
- Professional Format: What accounting firms expect
Common Accountant Feedback We Address
- "Where are the VAT numbers?" → Displayed prominently
- "I need reverse charge notation" → Added automatically
- "Invoice numbering has gaps" → Sequential numbering enforced
- "VAT calculation is wrong" → Automatic accurate calculations
- "Not in PDF format" → Professional PDFs generated