Short answer: Export CSV from Stripe, upload, map VAT fields, enter OU details, generate invoices. 5 minutes monthly.
E-Resident Invoice Workflow
Month 1 (Initial Setup - 10 minutes):
- Export Stripe Transactions: Payments → Export → Select month
- Upload CSV: To e-Residency invoice generator
- Map Columns: Match CSV headers to invoice fields (including VAT number)
- Enter OU Details: Estonian registration number, VAT number, registered address
- Generate Invoices: All invoices created with reverse charge automatically
Month 2+ (Automated - 5 minutes):
- Export monthly CSV
- Upload (system remembers field mapping)
- Click "Generate"
- Download ZIP, send to Estonian accountant
What Makes e-Residency Invoicing Different?
As an Estonia e-Resident, your invoices need:
- Estonian Registration Number: Your OU registry code
- VAT Number: If VAT-registered (€40k threshold)
- Reverse Charge Handling: For B2B EU transactions
- Estonian Address: Your registered business address
- EU Compliance: Proper VAT breakdown and notation
E-Resident-Specific Fields
Your Estonian OU Information:
- Company Name: YourCompany OÜ
- Registry Code: 12345678 (8-digit number)
- VAT Number: EE123456789 (if registered)
- Registered Address: Full address in Estonia
- Contact Email: Your business email
Customer Information for EU Compliance:
- Customer VAT Number: For B2B transactions
- Billing Country: For VAT rules
- Company Name: Full legal name
Automatic Reverse Charge for e-Residents
System automatically applies reverse charge when:
- Your OU has Estonian VAT number
- Customer has EU VAT number
- Different countries (not both Estonia)
- B2B digital services transaction
Invoice will show:
- 0% VAT rate
- Both VAT numbers displayed
- "Reverse charge applies" notation
- Net amount only
Typical e-Resident Monthly Workflow
End of Month (Day 1-3):
- Export Stripe transactions for completed month
- Ensure CSV includes customer VAT numbers
- Include billing country for each transaction
Invoice Generation (Day 3-5):
- Upload CSV to invoice generator
- System auto-applies saved mapping
- Generate all invoices (5 minutes)
- Download ZIP file with all PDFs
Accountant Submission (Day 5-10):
- Email ZIP to Estonian accountant
- Include summary: invoice count, total revenue, VAT breakdown
- Accountant processes for VAT return and reports
Digital Nomad Considerations
As a location-independent e-Resident:
- Works Anywhere: Browser-based, no software needed
- Privacy-First: Data processed in browser, not stored
- Time Zone Friendly: Generate invoices anytime, anywhere
- Mobile Compatible: Works on laptop while traveling
What Your Estonian Accountant Receives
ZIP file with invoices that include:
- Sequential invoice numbering
- Estonian registration number
- Proper VAT handling (reverse charge where applicable)
- All required fields for VAT returns
- Professional PDF format
- Ready for Merit Aktiva or accounting software
Common e-Resident Scenarios
Scenario 1: SaaS with Mostly B2B EU Customers
- Most invoices will be reverse charge (0% VAT)
- System detects valid VAT numbers automatically
- Proper notation on all B2B invoices
Scenario 2: Digital Products to B2C Customers
- Apply Estonian VAT (22%) or customer country VAT
- Depends on VAT thresholds and OSS registration
- Accountant advises on correct treatment
Scenario 3: Consulting Services
- B2B: Reverse charge applies
- B2C: Estonian VAT if customer in Estonia
- Non-EU: Usually 0% VAT (export of services)