Short answer: Yes! Built by an e-Resident for e-Residents. Meets Estonia accounting standards and EU compliance.
CSV2Invoice was created by an Estonia e-Resident running an OU in Tallinn, working directly with Estonian accountants. The tool generates invoices that meet Estonia's accounting requirements and EU VAT regulations.
Estonia e-Residency Invoice Requirements
Estonian accounting firms expect invoices to include:
- Company Registration Number: Your OU registry code
- VAT Number: Estonian VAT ID (if VAT-registered)
- Full Business Address: Registered address in Estonia
- Sequential Invoice Numbering: Consecutive invoice numbers
- Invoice Date: Date of issue
- Customer Details: Full billing information
- VAT Breakdown: Net, VAT, and gross amounts
- Payment Terms: Due date or payment terms
Our generator includes all these fields automatically.
EU VAT Compliance for e-Residents
As an Estonia e-Resident with an OU, you must comply with EU VAT rules:
For B2B Transactions (Reverse Charge):
- Customer VAT Number: Required on invoice
- 0% VAT Rate: Automatically applied for EU B2B
- Reverse Charge Notation: "Reverse charge applies" text
- Both VAT Numbers: Yours and customer's displayed
For B2C Transactions:
- Estonian VAT: Applied for Estonian customers
- Customer Country VAT: May apply based on thresholds
- VAT Calculation: Proper breakdown on invoice
Our EU VAT invoice generator handles both scenarios automatically.
What Estonian Accountants Need
Based on working with multiple Estonian accounting firms, they need:
- PDF Format: Professional PDF invoices (not spreadsheets)
- Proper Numbering: Sequential invoice numbers without gaps
- VAT Compliance: Correct VAT handling for all transactions
- All Required Fields: Complete business and customer information
- Monthly Batches: All invoices for accounting period organized
- Reverse Charge Clarity: Clear notation on B2B EU invoices
Our system generates exactly this format.
Common e-Resident Invoicing Challenges We Solve
Challenge 1: Understanding Reverse Charge
Problem: Most e-Residents serve EU customers and get confused by reverse charge rules.
Solution: Automatic reverse charge detection and application. Just include customer VAT numbers in your CSV.
Challenge 2: Accountant Keeps Rejecting Invoices
Problem: "This doesn't have the right format" or "VAT calculation is wrong."
Solution: Invoices formatted to Estonian accounting standards with proper VAT handling.
Challenge 3: Manual Invoice Creation Takes Hours
Problem: Creating invoices one-by-one from Stripe exports is time-consuming.
Solution: Bulk generate from CSV. Upload monthly Stripe export, generate all invoices in minutes.
Works with Estonian Accounting Software
Our PDF invoices work with popular Estonian accounting tools:
- Merit Aktiva: Import-friendly PDF format
- Directo: Compatible invoice structure
- Horizon: Accountants can process easily
- Excel-based systems: Consistent formatting
While we don't directly integrate with these tools, our PDFs have all required data in accountant-friendly format.
E-Residency Program Validation
This tool was built by an active e-Resident who:
- Runs an OU registered in Estonia (3AM SaaS OU)
- Works with Estonian accountant monthly
- Files VAT returns and annual reports
- Serves EU customers with reverse charge invoicing
- Uses this tool for own business invoicing
The invoice format has been validated by Estonian accounting firms as compliant.
VAT Registration Threshold for e-Residents
Important for e-Residents to know:
- €40,000 Threshold: Must register for Estonian VAT once revenue exceeds €40,000
- Before VAT Registration: Can still use tool, just don't include VAT fields
- After VAT Registration: Add your VAT number, system handles compliance
- Reverse Charge: Applies whether or not you're VAT-registered (if customer has VAT number)
Digital Nomad & Location-Independent Friendly
Designed for e-Residents living anywhere:
- Web-Based: Access from any location
- No Software Installation: Works in browser
- Privacy-First: Data processed in browser, not stored on servers
- Euro Pricing: Charged in EUR like your Estonian bank account
Example: e-Resident SaaS Workflow
Typical monthly invoicing workflow for e-Resident SaaS founders:
- End of Month: Export transactions from Stripe as CSV
- Upload CSV: To our EU VAT invoice generator
- Generate Invoices: Bulk create all customer invoices (5 minutes)
- Download ZIP: All invoices as professional PDFs
- Send to Accountant: Forward ZIP file to Estonian accountant
- Done: Accountant processes for VAT return and reports
This is exactly how the founder of CSV2Invoice uses the tool monthly.
Do Estonian Authorities Accept These Invoices?
Yes! The invoices meet requirements for:
- Estonian Tax Authority (Maksu- ja Tolliamet): VAT compliance
- Business Register: Proper company information
- Annual Report Requirements: Compliant documentation
- Audit Trail: Sequential numbering and complete records